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Falk Foundation | Dr. Falk
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Information pursuant to Art. 13 General Data Protection Regulation

The Falk Foundation e. V. (hereinafter "we") is controller of the personal data of our customers, applicants for an open position in our company and other persons in contact with us (hereinafter "you").

In accordance with Art. 13 of the Regulation (EU) 2016/679 (General Data Protection Regulation) ("GDPR"), we are obliged to inform you as follows when collecting your personal data:

General Information pursuant to Art. 13 GDPR

Contact data of the controller

Falk Foundation e. V.
Leinenweberstr. 5
79108 Freiburg
Phone: +49 761 1514-0
E-Mail: zentrale[at]falkfoundation.de

Contact data of the controller’s data protection officer

Der Datenschutzbeauftragte
Leinenweberstr. 5
79108 Freiburg
Phone: +49 761 1514-0
E-Mail: dataprotection[at]falkfoundation.de

Data categories, purposes and legal basis for processing your personal data as well as transfer of your personal data:

If you use the websites of the Falk Foundation e. V.
If you are applying for a job
If you order literature from us
If you are a participant of a training course for medical doctors
If you are a Falk Gastro-Kolleg user
If you receive the Falk Gastro Review Journal
If you are a participant of a congress
If you are a subscriber to our newsletter
If you receive post from us as part of our print mailing service


Transfer of data to entities outside the European Union

In some cases we use service providers from countries outside the European Union or the European Economic Area ("third countries"). We select these service providers carefully and check them regularly. In such cases, data will only be transmitted if the other conditions for such transmission under the GDPR are fulfilled (e.g. signing of EU standard contractual clauses with the service provider(s) under Art. 46 (2) c) GDPR).

If you are travelling to a third country during one of our events and your contract also includes our travel booking, we will organise the trip for you. For example, we may transfer your personal data to a hotel in a third country for the purpose of organising your trip. In such cases, transmission shall take place in accordance with the conditions laid down in Art. 49 GDPR.

Duration of data storage

We store your personal data as long as this is necessary for the execution of the contract and, in addition, as long as we are legally obliged to do so. For example, we are required by law to keep records for tax purposes (§ 147 Abgabenordnung) and for accounting purposes (§ 257 Handelsgesetzbuch). The retention periods are six to ten years. Insofar as we are legally obliged to store the data, it is stored in a limited form for your protection. If the data is no longer required for the fulfilment of contractual or legal obligations, the data will be deleted in accordance with our deletion concept.

Your rights

You have the right of access (Art. 15 GDPR), rectification (Art. 16 GDPR), right to be forgotten (Art. 17 GDPR), right to restriction of processing (Art. 18 GDPR) and the right to data portability (Art. 20 GDPR).

In addition, you have the right to object under Art. 21 GDPR in the context of processing based on Art. 6 (1) f) GDPR.

You have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data is contrary to the GDPR. This right shall be without prejudice to any other administrative or judicial remedy.

Provision of personal data

In contractual relationships we collect your personal data only for the purposes described above, i.e. insofar as this is necessary, for example, for the proper execution of the contract. You are not obliged to provide personal data. However, if you do not provide any personal data, the contract cannot be fulfilled.

If you give us your consent, we use your personal data solely for the purpose covered by the consent; this purpose is described in detail in the consent text. Consent is voluntary, which means you can give it or not.

If the processing of your personal data is based on legal requirements, there is a provision obligation based on these legal requirements. In order to comply with these legal requirements, we need the necessary information from you, which may contain personal data. If you do not provide us with the necessary information, we will not be able to establish or continue the desired business relationship with you.

If we process your personal data on the basis of our legitimate interests, we may be obliged to make them available on the basis of general obligations of providing assistance. In any case, before processing your personal data, we consider whether the processing is necessary and whether your interests in non-processing predominate. In the case of processing based on Article 6 (1) f) GDPR, you have a right to object pursuant to Art. 21 GDPR.
 

Information on the right to object pursuant to Art. 21 GDPR

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Art. 6 (1) f) GDPR (data processing necessary for the purposes of legitimate interests). Further information on our data processing and on which legal regulation we base them in each case can be found in our specific data protection information further down in accordance with Art. 13, 14 GDPR. If you object, we will no longer process your personal data, unless we can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

The objection can be made free of charge and form and should be addressed to

Falk Foundation e. V.
Leinenweberstr. 5
79108 Freiburg
or per E-Mail to objection[at]falkfoundation.de


Specific information pursuant to Art. 13 GDPR


If you use the websites of the Falk Foundation e. V.

Collection of personal data when you visit our website

When you use our website for informational purposes

If you do not register with us or otherwise provide us with information, we only process the personal data that your browser transmits to our server. This includes your IP address, date and time of the request, time zone difference to Greenwich Mean Time (GMT), content of the request (specific page) and the access status/HTTP status code. This processing is technically necessary for us to display our website to you and to ensure the stability and security of the website.

The legal basis for such processing is Art. 6 (1) f) GDPR.

Registration on our website

Some services require you to register on our website. Personal data that we collect upon registration include, for example, your personal details, job title and your e-mail address. In addition, we require your uniform training number from the state medical associations ("EFN") for individual services. We process the personal data you provide us in the process only for the purpose of using the respective service for which you have registered. The provision of this data is voluntary. However, if you do not wish to provide this information, we will have to refuse the registration.

We store the data collected by us during registration until the purpose for data storage no longer applies. The data are deleted subsequently. However, legal retention periods remain unaffected.

The legal basis for such processing is Art. 6 (1) b) GDPR.

Cookies

When using our website, cookies are stored on your computer. Cookies are small text files that are stored on your hard disk in the browser you use and through which certain information flows to the site that sets the cookie (here by us). Cookies cannot run programs or transmit viruses to your computer. They serve to make the Internet offer more user-friendly and effective overall. The legal basis for the use of cookies is Art. 6 (1) f) GDPR. Our legitimate interest results from the storage of cookies for technically error-free and optimized provision of our website.

This website uses the following types of cookies, the scope and functionality of which are explained below:

Transient Cookies

Transient cookies are automatically deleted when you close your browser. This includes in particular the session cookies. These store a so-called session ID, with which different requests of your browser can be assigned to the common session. This will allow your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close your browser.

Persistent Cookies

Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.

Further information

You can set your browser in a way that you will be informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. When cookies are deactivated, the functionality of this website may be limited.

Matomo Webanalytics

This website uses the web analysis service Matomo to analyse and regularly improve the use of our website. Through the analysis, we can improve our offer and make it more interesting for you as a user. The legal basis for the use of Matomo is Art. 6 (1) f) GDPR.

For the analysis, cookies (for more information see section 1. c)) are stored on your computer. The information collected in this way is stored exclusively on a server in Germany. You can prevent the evaluation by deleting existing cookies and generally preventing the storage of cookies by appropriate settings. If you prevent the storage of cookies, please be aware that you may not be able to use this website in its entirety. The prevention of the storage of cookies is possible through the settings in your browser. The general elimination of the use of Matomo is possible by removing the following check mark that will activate the opt-out plug-in:



This website uses Matomo with the extension "AnonymizeIP". This extension will shorten your IP address when processing it and prevents direct personal references. The IP address transmitted by your browser using Matomo will not be merged with other personal data collected by us.

The Matomo program is an open source project. You can obtain information on data protection from the third-party provider at https://matomo.org/.

DocCheck


If you subscribed to the DocCheck service, you can also log in to our website with your DocCheck user data (hereinafter "single sign-on"). DocCheck is a service of DocCheck Medical Services GmbH, Vogelsanger Straße 66, 50823 Cologne ("DocCheck"). The verification of user name and password is done directly on DocCheck servers. We have no possibility to read your username or password. For the "Unique Key" service that we are using, only a random string of characters is passed, which serves to record repeat visits to our website. The character string does not allow any conclusions to be drawn about you as a user. No personal data will be passed on to us.

With regard to the personal data collected and processed exclusively by DocCheck, we refer to the data protection information of DocCheck at http://info.doccheck.com/de/privacy/. We recommend that you read DocCheck's privacy policy carefully and inform yourself before opting for the single sign-on procedure.

In addition, we transmit the following personal data to DocCheck when you are using single sign-on: protocol data of the user (IP address, access date, access time, referrer URL, information about used hardware and software such as browser features, device information such as resolution).

This data is not used to draw conclusions about you as a person, but serves to ensure the correct presentation of the page or iFrame contents and/or the security of the DocCheck services.

The legal basis for such processing is Art. 6 (1) a) GDPR.

Passing on your data

We partly work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions we possibly pass on your personal data to IT service providers. In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you are applying for a job

Purposes and legal basis of processing your personal data

To decide on the establishment of your employment at our company

We process the following personal data in order to be able to decide on your application with us, whereby we limit ourselves in any case to the extent necessary for us to make a decision. Under these conditions we process personal data such as:

- Data from your cover letter.

- Your personal details and contact address (name, address, date of birth, e-mail address), professional history (previous employments with other companies, job titles, areas of responsibility and achievements), information on schools, universities and higher education institutions, qualifications, certificates and degrees.

- We are also subject to public law obligations in some cases. We have to transfer your personal data to the respective authorities, for example due to labour and social security law, but also for the administration of tax and insurance law regulations.

- To reimburse travel expenses for your job interview, we process your bank details as personal data.

The legal basis for this processing is § 26 (1) sentence 1 Bundesdatenschutzgesetz (“BDSG”).

Special categories of your personal data, such as religious affiliation and health data, will only be processed by us if this is necessary to exercise rights or to fulfil legal obligations under labour law, social security law and social protection law and there is no reason to assume that your legitimate interest in non-processing prevails. The legal basis for this is § 26 (3) BDSG in conjunction with Art. 9 (2) b) GDPR.

Data transfer within associated companies

Data is exchanged within our associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

The legal basis for such processing is Article 6 (1) f) GDPR.

Passing on your personal data

In particular, we work together with the following service providers who may be recipients of your personal data:

- IT service providers

- Insurances

- Certified public accountants

- Tax advisers

- Audit companies

The service providers are carefully selected and regularly checked by us.

Some of your personal data will also be passed on to public authorities, for example the Federal Employment Agency.

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you order literature from us

Categories of data

When you order literature from our web shop, we process data categories such as personal details (surname, first name, title), address, e-mail address.

Purposes and legal basis of processing your personal data

For the fulfilment of contractual obligations, Art. 6 (1) b) GDPR

We offer you the opportunity to obtain special literature on selected topics via our web shop. In this context, your personal data will only be processed in order to process your order, in particular in order to provide you with the desired literature.

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. We process some of your personal data on the basis of the legitimate interests listed below:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Passing on your personal data

We partly work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions we possibly pass on your personal data to the following categories of recipients:

- IT service providers

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you are a participant of a training course for medical doctors

Categories of data

If you attend one of the events organised by the Falk Foundation e. V. as a participant or as a speaker, moderator or a comparable active participant, we process data categories such as personal details (surname, first name), address, e-mail address, your uniform medical association training number, bank account details as well as your profession and field of activity.

Purposes and legal basis of processing your personal data

For the fulfilment of contractual obligations, Art. 6 (1) b) GDPR

We process your personal data for the execution of our contracts with you. If you are a participant of one of our events, we will only process your personal data if this is necessary for your participation, for example to assign it to a specific presentation or to print name tags.

If you participate in a training event as a speaker, moderator or a comparable active participant, we will process your personal data to the extent necessary for preparation, organisation and participation. This includes, for example, the processing of your personal data as part of the organisation of your arrival and departure and your accommodation. In addition, we process your personal data in particular for the creation of name tags, participant lists, certificates and for the assignment to a specific presentation or for other necessary preparations for your contribution as a speaker.

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. A processing of personal data is partly based on the following legitimate interests:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Passing on your personal data

We work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions we possibly pass on your personal data to the following categories of recipients:

- Technical companies

- Booth builders

- Transfer services

- Scientific organisations

- Event participants

- Graphic designer

- Printing services providers

- Press agencies

- IT service providers

- Medical associations

In some cases, your personal data is passed on to the state medical associations on the basis of medical law regulations.

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you are a Falk Gastro-Kolleg user

Categories of data

As part of our "Falk Gastro-Kolleg" training module, we will send you our training magazine "Falk Gastro-Kolleg" four times a year free of charge and offer you the opportunity to participate in certified online training courses. For this purpose we process data categories such as personal details (surname, first name, title) and your address. If you use the online training courses, we will also process data categories relating to your professional group (field of activity and your uniform training number of the state medical association) as well as your e-mail address.

Purposes and legal basis of processing your personal data

For the fulfilment of contractual obligations, Art. 6 (1) b) GDPR

We process your personal data which we need for the execution of our contracts with you. As part of our "Falk Gastro-Kolleg" training module, we offer you the opportunity to complete online training courses on selected learning units free of charge. Here you can collect points within the framework of continuing medical education (“CME points”). Your personal data will be processed in this context in order to be able to offer you the training module. This also includes a survey of your professional field of activity in order to transfer your collected CME points to the state medical association. Registration for our "Falk Gastro-Kolleg" module takes place via the DocCheck AG network (so-called "single sign-on"), to which only authorised medical personnel have access. Since we are only allowed to provide our training module to doctors and medical staff, we use the single sign-on service of DocCheck AG to carry out this test in advance. We will also process your personal data if you order our training magazine "Falk Gastro-Kolleg" (free of charge).

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. Four times a year we send out our training magazine "Falk Gastro-Kolleg" free of charge to selected medical staff who are already connected to the Falk Foundation e. V. due to other of our services. We use the journal to introduce our services (literature service etc.) of the Falk Foundation e. V. and thus to advertise our offer. In addition, we may process your personal data on the basis of the following legitimate interests:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Passing on your personal data

We work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions, recipients of personal data may be:

- Printing services providers

- Letter shops

- IT service providers

In some cases, your personal data is passed on to the state medical associations.

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you receive the Falk Gastro Review Journal

Categories of data

When we send you our "Falk Gastro Review Journal", we process data categories such as personal details (name, first name, title), address and your customer number.

Purposes and legal basis of processing your personal data

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. Four times a year we send out our magazine "Falk Gastro Review Journal" free of charge to selected medical professionals who are already connected with the Falk Foundation e. V. due to other of our services. We use the journal to inform you about relevant scientific topics from the medical sector and to introduce you our services (literature service, etc.) of the Falk Foundation e.V. In addition, we may process your personal data on the basis of the following legitimate interests:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Passing on your personal data

We work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions, recipients of personal data may be:

- Printing services providers

- Letter shops

- IT service providers

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you are a participant of a congress

Our data sources

We process personal data that you provide us in the context of our business relationship. This may be, for example, personal data that we have received from you in connection with registrations for events. If necessary for the provision of our services, we also collect your personal data from publicly accessible sources and process them (e.g. yellow pages, Internet, print media, scientific organisations).

Categories of data

If you attend one of the congresses organised by the Falk Foundation e. V. or submit a poster abstract, we process data categories such as personal details (surname, first name), address, e-mail address, date of birth, your uniform training number of the state medical association, bank account details and your field of professional activity.

Photographs will be taken during the event. These are usually impressions of the event as well as group pictures or pictures of the poster exhibition.

Purposes and legal basis of processing your personal data

For the fulfilment of contractual obligations, Art. 6 (1) b) GDPR

We process your personal data for the execution of our contracts with you.

If you are a participant of an event, we will only process your personal data if this is necessary for your participation, preparation, organisation and follow-up. Data is processed, for example, for registration, hotel bookings, the creation of name tags, participant lists, certificates and for the creation of a user account and the uploading of personal data for the submission of a poster abstract during the event.

If you are a speaker, moderator, scientific organiser or a comparable participant, the processing of your personal data also includes, for example, the organisation of your travel and hotel bookings. Your personal data will also be processed as part of the production of abstracts and press articles, etc. In addition, your personal data will be forwarded to hotels if your reservation is processed directly through us.

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. In some cases, we process your personal data on the basis of the legitimate interests listed below:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Passing on your personal data

We work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions, recipients of personal data may be:

- Technical companies

- Booth builders

- Transfer services

- IT service providers who, for example, work on our behalf to provide the "event mobile app".

- Scientific organisations

- Event participants

- Graphic designers

- Printing services providers

- Press agencies

If our event contract with you also includes the organisation of your trip or the hotel booking for the event, we will pass on your personal data to the following categories of recipients as far as necessary:

- Hotels

- Railway

- Airlines

- Taxi companies

- Travel agencies

- Visa agencies

In some cases, your personal data is passed on to the state medical associations.

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you are a subscriber to our newsletter

Categories of data

If you subscribe to our Falk Gastro-Info Newsletter, we process data categories such as personal details (surname, first name, title), address, e-mail address, customer number as well as information about your profession such as field and function.

Purposes and legal basis of processing your personal data

On the basis of your consent, Art. 6 (1) a) GDPR

If you give us your consent to the processing of your personal data for specific purposes, this consent is the legal basis for processing your personal data, Art. 6 (1) a) GDPR. If you register for the Falk Gastro-Info Newsletter, for example, we process your personal data exclusively in order to provide you with the newsletter service, i.e. to send it to you by e-mail.

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. In some cases, we process your personal data on the basis of the legitimate interests listed below:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Due to legal requirements, Art. 6 (1) c) GDPR

Due to advertising law regulations we are only allowed to send the newsletter to certain medical personnel. Therefore, we ask you for your professional position before sending it out.

Passing on your personal data

We work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions, recipients of personal data may be:

- Web agency

- IT service providers

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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If you receive post from us as part of our print mailing service

Categories of data

As part of our print mailing service, we process data categories such as your personal details (surname, first name, title), address of your clinic or practice, customer number as well as information about your profession, specialist area and function.

Purposes and legal basis of processing your personal data

On the basis of our legitimate interest, Art. 6 (1) f) GDPR

We have a legitimate interest in ensuring that our association, which aims to promote science and pass on new findings and research results in the fields of gastroenterology and hepatology, continues to operate at a high scientific level. Hence, we inform you about current topics and services of our company by means of postal mailings. We base this on our legitimate interest in advertising our company offer. Our mailings include information on the topics:

- Scientific information material (such as brochures, journals, etc.)

- Information on congresses, training courses (both as an announcement in the form of programmes and as follow-up reports or event overviews)

- Offers and order forms for requesting samples, literature and discounts

- Information on certified further training (online modules)

- Overviews of the services offered by Falk Foundation e. V. and Dr. Falk Pharma GmbH as well as the possibility to register for the Falk Gastro Info Newsletter.

- Product information

- Information on indications

Further legitimate interests arise for us:

- To assert and defend legal claims.

- Data is exchanged within associated companies for internal organisational and administrative purposes. This data exchange is necessary for us, for example, if we use the same human resources department and also manage other administrative processes centrally.

- For the prevention and investigation of criminal offences.

- To guarantee our network and information security (IT security).

Passing on your personal data

We work together with certain service providers. These are carefully selected and regularly checked by us. Under these conditions we possibly pass on your personal data to the following categories of recipients:

- IT service providers

- Letter shops

As already mentioned, under pharmaceutical law regulations, we are obliged to provide the competent supervisory authority (Regierungspräsidium Tübingen) with proof of the provision of medical samples (including associated personal data) upon request.

In addition, your personal data is exchanged between us and the associated Dr. Falk Pharma GmbH.

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